Data Protection Policy

1. Introduction

This policy describes how 42 Switzerland, the operator of the website www.42zurich.ch, collects, uses, and protects your personal data when you visit and interact with our website. We are committed to respecting your privacy and ensuring that your personal data is protected in accordance with the Swiss Federal Act on Data Protection (DSG) and applicable regulations.

2. Data Controller

The entity responsible for the processing of data for the website www.42zurich.ch is:

42 Switzerland Rue de Lausanne 64 1020 Renens Switzerland Email: info@42zurich.ch

3. Collection of Personal Data

We collect personal data that you voluntarily provide when interacting with our website. This includes data submitted via:

  • Contact Forms (Ninja Forms): When you contact us via email or a form.
  • Newsletter Subscription (Brevo): When you subscribe to our newsletter.
  • Event Registration (The Events Calendar): When you register for or participate in our events.
  • Technical Data: Automatically collected data such as IP address, browser type, pages visited, and duration of visit (via Matomo Analytics).

The types of data we may collect include:

  • Name
  • Email address
  • Phone number (only if voluntarily provided)
  • Technical data (IP address, browser information)
  • Any other information you choose to provide

4. Use of Personal Data

The personal data we collect is used for the following purposes:

  • To respond to your inquiries and provide requested information.
  • To send updates and news about our programs, events, and services (only with your explicit consent).
  • To analyze website performance and improve user experience (via Matomo Analytics).
  • To manage event participation and registrations.
  • To fulfill legal obligations under the Swiss DSG.

5. Legal Basis for Processing

The processing of your data is based on:

  • Your Consent: For newsletters, cookies (except technically necessary ones), and the use of analytics tools.
  • Contract Performance: To handle event registrations or contact requests.
  • Legitimate Interest: To ensure website security and technical optimization (e.g., load balancing, error prevention).

6. Data Retention and Deletion

Your personal data is retained only as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations.

  • Inquiries: Deleted once the matter is resolved and no statutory retention periods apply (typically after 3 years).
  • Newsletters: Deleted immediately upon your request to unsubscribe.
  • Analytics Data (Matomo): Anonymized after a set period or used in aggregated form for statistics.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or destruction. These measures include:

  • Secure servers and firewalls.
  • Encryption of data in transit (SSL/TLS) and at rest.
  • Regular security updates and backups (managed via ManageWP).
  • Access controls and permission concepts.

8. Cookies and Analytics Tools

We use cookies and similar technologies to improve your browsing experience, analyze website traffic, and personalize content. The use of these tools occurs only after your consent (except for technically necessary cookies).

Types of Cookies:

  • Essential Cookies: Necessary for the website to function (e.g., session cookies) and cannot be disabled.
  • Analytical Cookies: Help us understand how visitors interact with the website (via Matomo Analytics). They collect information anonymously.
  • Preference Cookies: Allow the website to remember your choices (e.g., cookie settings).

Matomo Analytics Our website uses Matomo, an open-source web analytics software. Matomo is hosted on our own server, ensuring that your data is not shared with third parties. IP addresses are anonymized before storage. You can object to the collection of your data by Matomo at any time by unchecking the box on this page or configuring your browser to block cookies.

Cookie Management (CookieYes) You can manage your cookie preferences at any time via the Cookie Consent tool (CookieYes) on our website or through your browser settings. Please note that disabling cookies may affect the functionality of our website.

9. Disclosure to Third Parties

We do not disclose your personal data to third parties unless:

  • You have explicitly consented.
  • There is a legal obligation.
  • Third-party service providers (Data Processors) are involved acting on our behalf (e.g., Hosting, Email delivery via Brevo, Analytics via Matomo).

Data Processing Agreements: We have signed Data Processing Agreements (DPAs) with all service providers (specifically Brevo for newsletters and Matomo for analytics) to ensure your data is protected in accordance with the DSG.

10. Your Rights

You have the right to:

  • Access: Request access to the personal data we hold about you.
  • Correction: Request the correction of inaccurate data.
  • Deletion: Request the deletion of your data (“Right to be Forgotten”), subject to legal retention obligations.
  • Objection: Object to the processing of your data for specific purposes (e.g., direct marketing).
  • Withdrawal: Withdraw your consent at any time.
  • Data Portability: Receive your data in a structured, commonly used format.

To exercise any of these rights, please contact us at: Email: info@42zurich.ch

11. Changes to This Policy

We may update this policy from time to time to reflect changes in our practices or applicable laws. We recommend reviewing this page regularly to stay informed about how we protect your data.

12. Contact

If you have questions or concerns regarding this policy or our data protection practices, please contact us at:

42 Switzerland Rue de Lausanne 64 1020 Renens Switzerland Email: info@42zurich.ch